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How Much Coffee for 250 People?
375cups of coffee
1.5 8-oz cups per person for a morning or dessert crowd
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| What | Amount |
|---|---|
| Gallons to brew (16 cups each) | 23.4 |
| Ground coffee (≈45 cups/lb) | 8.3 lbs |
| Half & half (1 pint per ~30 cups) | 13 pints |
Plan 1.5 cups per person for a morning event or dessert course. A gallon of brewed coffee pours 16 8-oz cups, and a pound of ground coffee brews about 45 cups.
About 25–30% of coffee drinkers will ask for decaf — brew a small second urn rather than fielding the question all night.
Adjusting for your crowd: kids eat about two-thirds of adult portions; knock 25% off any single item when several mains share the table; add 25% for teenagers and big appetites. When in doubt, round up on the cheap items (buns, chips, ice) and stay exact on the expensive ones.
Different headcount?
10 people12 people15 people20 people25 people30 people40 people50 people60 people75 people100 people120 people150 people200 people300 people
Coffee sorted — what else?
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